QuickBooks Online Comparison
Explore the Details of QBO
Dive deep into QuickBooks Online features—organized by category to make your comparison easy.
Whether you’re weighing QBO against other QuickBooks versions or checking if it fits your business, this guide is here to help.
| Vendors & Purchasing | Essentials | Plus | Advanced |
|---|---|---|---|
| Purchase orders | √ | √ | |
| Bill Entry - schedule vendor payments for later | √ | √ | √ |
| Pay Bills - manage and pay bills from vendors | √ | √ | √ |
| Accounts or Items - Post bills to an account or an Item | √ | √ | √ |
| Receipt Capture (Avoid Keypunch with OCR. View document with transaction) | √ | √ | √ |
| Capacity and Productivity Tools | Essentials | Plus | Advanced |
|---|---|---|---|
| Regular Price Monthly | $75 | $115 | $275 |
| User Count - Maximum Full Access (Named users) | 3 | 5 | 25 |
| User Count - Timesheet Logins (Vendors and Employees keypunch their time) | Unlimited | Unlimited | Unlimited |
| User Count - Reports | None | Unlimited | Unlimited |
| Databases - company data files per subscription | 1 | 1 | 1 |
| Recommended Combined Total of 'Names': Customers + Vendors + Other names + Employees (12) | 10,000 | 10,000 | 10,000 |
| Reports - Ready to use | 40+ | 65+ | 65+ |
| Reclassify Transactions - Move a group of transactions to a different account in a single batch. (Advanced & Accountant only) | √ | ||
| Excel Reports - export reports to Excel or PDF | √ | √ | √ |
| Custom Fields - Advanced - 12 Each for Customers, Vendors, and common Sales/Purchasing Forms. (Max of 4 "printed" on Sale/Purchase Forms). None for Employees. (Note: Custom Fields are increasing from 3 to 4 in Feb 2025). | 4 (Sales Forms Only) | 4 (Sales & Purchases Forms) | 12/156 |
| Custom Fields Data Type (Date, Number, Drop List, and Text). Works on Customer List too! | √ | ||
| Price levels | None | None | None |
| Class and Locations (Combined total is 40) | None | 40 | Unlimited |
| Chart of Accounts | 250 | 250 | Unlimited |
| Phone Support - Unlimited technical support¹⁰ and upgrades | √ | √ | √ |
| Smartphone Access - access your data⁴ from a tablet or smartphone⁶ | √ | √ | √ |
| Trial - Free 30-day Trial⁹ | Call Us | Call Us | Call Us |
| Credit Card Payments - Accept online and mobile payments. Send invoices with PAY NOW button, and customers pay you online. Accept credit cards in software¹³ | Extra Fees | Extra Fees | Extra Fees |
| Online Banking - Download transactions from your bank and credit card accounts¹ | √ | √ | √ |
| Multi-Currency (Buy and sell internationally) | √ | √ | √ |
| Attach Images and Documents | √ | √ |
| Inventory Features | Essentials | Plus | Advanced |
|---|---|---|---|
| Inventory Tracking - Basic & simple | √ | √ | |
| Reorder Point | √ | √ | |
| Units of Measure | None | None | None |
| Fixed Asset Items | None | None | None |
| Integration with other Inventory Software | Yes! Call us | Yes! Call us | Yes! Call us |
| Security, Setup, & Backup | Essentials | Plus | Advanced |
|---|---|---|---|
| User Permissions - (Separate By Vendors & Customers) | √ | √ | √ |
| User Permissions - (Separate Reports Only User) | None | √ | √ |
| User Permissions - (Window by Window control. Advanced Only!) | Click Here | ||
| Accountant Access - Invite up to two accountants to access your data⁷ | √ | √ | √ |
| Backup - Automatic Backups Online⁴ | √ | √ | √ |
| Setup - Import data from Excel² or QuickBooks desktop³ (Including Journal Entry transactions) | √ | √ | √ |
| Data Encryption: 128-bit Secure Sockets Layer (SSL)-5 | √ | √ | √ |
| Customers and Sales | Essentials | Plus | Advanced |
|---|---|---|---|
| Batch Invoicing | √ | ||
| Recurring Invoices - automatically bill on a recurring schedule | √ | √ | √ |
| Estimates (Only Advanced Allows "Costs" and Revenue Items) | √ | √ | √ |
| Progress Invoicing - create invoices based on completion of your estimate | √ | √ | √ |
| Delayed Charges - Capture or log charges by customer and invoice them at a later date | √ | √ | √ |
| Sales Orders | None | None | None |
| Price Levels | None | None | None |
| Sales Rep List | None | None | None |
| Job Tracking - Double sided items | None | √ | √ |
| Copy Estimates Purchase Order (Vendor must be assigned) | None | √ | √ |
| Project tracking - Streamline costing and reports by projects. An alternative to "sub-customers". | None | √ | √ |
| QBO Payroll - Features | Core | Premium | Elite - New! |
|---|---|---|---|
| Who does the payroll work? | Do it Yourself | Included | Included |
| Monthly Pricing Starts at.... | $45 | $75 | $125 |
| Additional Fee "per" each Employee/Monthly | $4 | $8 | $10 |
| Calculate paychecks | √ | √ | √ |
| Form Filing - IRS/State | √ | √ | √ |
| Tax payments - IRS/State | √ | √ | √ |
| Garnishments | √ | √ | √ |
| Employee Online Access - Stubs, W2, PTO, Allowances | √ | √ | √ |
| USA Based Phone Support | √ | √ | √ |
| Auto Payroll - Salaried Employees Only | New! | New! | New! |
| Direct Deposit | Next Day | Same Day | Same Day |
| Set-up/Onboarding | Review Only | √ | |
| Compliance Help | New! | New! | |
| HR Portal by Mammoth (Forms, QA, Info) | √ | √ | |
| HR "Advisor" by Mammoth | √ | ||
| Tax resolution service | √ | ||
| Tax Penalty Protection by Manufacturer | √ | ||
| Buy Health Insurance from Simply Insured | Extra Fees | Extra Fees | Extra Fees |
| T-SHEETS - Features Included: | |||
| Tsheets - Time Tracking | √ | √ | |
| Track time on any device | √ | √ | |
| Streamlined payroll and invoicing | √ | √ | |
| Job and shift scheduling | √ | √ | |
| See who’s working | √ | √ | |
| Time-off management | √ | √ | |
| Photo attachments | √ | √ | |
| Time clock kiosk with facial recognition | √ | √ | |
| Unlimited live customer support | √ | √ | |
| Project estimates vs actuals reporting | √ | ||
| Track project progress to plan | √ | ||
| Project activity feed and messaging | √ | ||
| Timesheet signatures | √ | ||
| Geofencing | √ | ||
| Assign Task/Item to record | No | No | No |
You are Welcome to Leverage Our Relationship with Intuit.
As a QuickBooks Proadvisor and QuickBooks Solution Provider, we can offer preferred pricing on select QuickBooks products and add-ons—often locked in for a full 12 months. No upsells, no pressure—just the right fit for your business and budget.
Prefer to buy software directly from Intuit? You can still take advantage of our preferred pricing. Just click Buy Now below, and you will pay Intuit directly, but at our preferred pricing.
Plus Edition
12-Month Discount
For the lowest price, choose the Annual Plan!
Annually – 37% Off
List Price: $140/Month
QuickBooks Online
Plus
- 1st Year Total: $1,058.40
- Prepay 12-months
- 5-Users
- Payroll not included
- Cancel anytime
- Intuit support
- 30-day Returns
Monthly – 30% Off
List Price: $140/Month
QuickBooks Online
Plus
- 1st Year Total: $1,176
- 1st-Month Free
- 5-Users
- Payroll not included
- Cancel anytime
- Intuit support
- 30-day Returns
Advanced Edition
12-Month Discount
Advanced Edition has most features!
Annually – 37% Off
List Price: $340/Month
QuickBooks Online
Advanced
- 1st Year Total: $2,570.40
- Prepay 12-months
- 25-Users
- Payroll not included
- Cancel anytime
- Intuit support
- 30-day Returns
Monthly – 30% Off
List Price: $340/Month
QuickBooks Online
Advanced
- 1st Year Total: $2,856
- 1st-Month Free
- 25-Users
- Payroll not included
- Cancel anytime
- Intuit support
- 30-day Returns
Summary – QuickBooks Online
- Monthly Plan: Enjoy 30-days free! Your card won’t be charged until the 2nd month. Affordable low-monthly payments.
- Annual Plan: Best Deal! Prepay your first 12-months and save more.
- Payroll: available for an extra monthly fee.
QuickBooks Online is the same as Desktop software, right? NO! Comparing Desktop to Online software is like comparing a bicycle to a tricycle. They are different! But Online might serve you better. We can help…just ask.
Benefits – QuickBooks Online
Work from anywhere with an Internet connection. Bring your own device. Smart Phones, Laptops, Macs, and PC’s give you many options to access your data.
Move to the Cloud…..never install a software update again! That’s right. As new features are added to your software, they become automatically available to you the next time you login. This allows you to focus on your business and gets you out of the IT business.
Also, give your accountant access, and keep your books up to date. You control access and security rights of your users.
Connect QuickBooks Online Plus to your Bank and Credit Card accounts. This will speed up your reconciliations and improve the accuracy of your books.
Scale up to 25-Users with QuickBooks Online Advanced!
Scale up to 500-Users with IES!